Terms & Conditions

DUMFRIES Y GYMNASTICS CLUB FEES AND REFUND POLICY

  1. Club fees are reviewed annually and are calculated over the period of a year then divided by 12 for the monthly payments. The fees take into consideration any dates the gym is closed due to in-house competitions, the Club attending competitions and time off over during the Easter, Summer, October and Christmas holidays.
  2. Club fees for Recreational gymnasts are calculated on an hourly rate and then multiplied by the number of sessions in the block.
  3. Fees are due in advance and must show in our account before partaking in any Dumfries Y Gymnastics Club’s sessions, competition, holiday camps, etc.
  4. If any fees are overdue by more than 30 days this may result in membership suspension and the gymnast will be unable to partake in gymnastics sessions or other club activities.
  5. Current members have priority for class spaces before any remaining spaces are released to the general public, so it is most important fees are paid on time.
  6. Entry fees for competitions are not included in the monthly fees and vary depending on competitions and clubs. Entry fees are payable in advance of entry closing dates and are non-refundable if gymnasts withdraw from competitions.
  7. Parents of Recreational gymnasts are agreeing to a fixed class each week for your child for one whole block. Classes may not be changed during the block and refunds will not be issued if the whole block is not completed. 
  8. Parents of gymnasts who pay by monthly subscription are agreeing to fixed classes for one whole month and refunds will not be issued if the gymnast leaves the Club before the end of the month.
  9. There are no refunds for sessions missed by a gymnast, including replacement sessions arranged by the club but not attended.
  10. In cases of extreme weather or unforeseen circumstances such as flooding or loss of power, it may be necessary for us to cancel classes if it is not deemed safe to open the gym. Although we will make every effort to offer replacement classes we are unable to guarantee this. Dumfries Y Gymnastics Club is unable to reimburse any cancelled classes for this reason.
  11. If a session is cancelled alternatives will be offered whenever possible.
  12. If a gymnast leaves Dumfries Y Gymnastics Club and has not taken advantage of replacement sessions that have been made available, there are no refunds.
  13. Session refunds for specific situations will only be made in exceptional circumstances. Any refund requests must be made within 30 days of payment and will be considered by the Board of Trustees of the Charity. Staff do not have the authority to authorise refunds.
  14. The sessions, session timetable and session content may be changed at any time by Dumfries Y Gymnastics Club.